CEAS Privacy Policy
This privacy policy sets out how CEAS & CEAS member societies use and protect any information that you give to CEAS and/or a CEAS society when you submit an abstract or paper or when you register for a conference.
CEAS and its organizing committees are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
What we collect
We may collect the following information:
• name and job title
• contact information including email address
• demographic information such as age and professional interests.
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
• Internal record keeping.
• We may use the information to improve our services.
• We may periodically send promotional emails about conferences or other information which we think you may find interesting using the email address which you have provided.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Personal data will be kept no longer than is necessary for the purposes for which the data were collected.
Legal Basis for Processing
We collect and process your personal data based on one or more of the following legal grounds as defined by the General Data Protection Regulation (GDPR): your explicit consent, the necessity to perform a contract with you, compliance with a legal obligation, or our legitimate interest in improving our services and communications. Where consent is the legal basis, you have the right to withdraw your consent at any time.
Your Rights Under the GDPR
You have the right to request access to the personal data we hold about you, to request correction or deletion of your data, to restrict or object to our processing of your data, and to request data portability where applicable. You also have the right to lodge a complaint with a supervisory authority if you believe that we have not complied with the applicable data protection laws. To exercise any of these rights, please contact us using the details provided, either via webmaster@ceas.org or info@ceas.org.
Chief Information Officer Information
The Chief Information Officer responsible for your personal data is the CEAS member society. If you have any questions, requests, or concerns regarding how your data is handled, please contact us at webmaster@ceas.org or info@ceas.org
International Data Transfers
Your data is unlikely to leave the EEA and therefore falls under the laws and rights of the EU, which we uphold.
In some cases your personal data is transferred to and stored in countries outside the European Economic Area (EEA), for instance with a co-organizing organization of an event. Where this occurs, we ensure that appropriate safeguards are in place to protect your data, such as the use of standard contractual clauses approved by the European Commission or transfers to countries deemed to provide an adequate level of protection.
Cookies and Tracking Technologies
Our CEAS website does not use cookies of any sort unless you login. Our other websites, like the Intranet, Repository or event websites may use cookies or similar technologies when you login.
Where required by law, we will request your explicit consent before placing cookies on your device. You can manage your cookie preferences at any time through your browser settings or our cookie management tool.